How you can Get Notifications in Google Workspace Apps

Configure notifications in Google Docs, Sheets, Slides or Drawings in order that you do not have to consistently examine for modifications as a companion.

Picture: Andy Wolber / TechRepublic

Whenever you collaborate with a colleague in real-time within the Google Workspace apps, you’ve a number of other ways to point modifications. In Google Docs, Sheets, Slides, and Drawings, the system shows the present place of every collaborator’s cursor, which helps point out the place an merchandise is being chosen or edited.

Moreover, all these apps additionally allow you to begin document-related chats with colleagues to debate modifications. In Google Docs, Sheets, and Slides, you can begin Google Meet classes and video-conference together with your group as you’re employed collectively in your doc.

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However when folks edit paperwork at completely different instances, it may be harder to establish modifications. Whilst you can at all times choose the file | It might take time to evaluation the model historical past, modifications to entry the present file model and evaluate with earlier edits. You even have to recollect to entry and open the doc, which is usually a problem for a busy particular person.

Fortuitously, Google Docs, Sheets, Slides, and Drawings all present data. All 4 of those editors will be configured to inform you at any time when a colleague provides a remark. Two apps, Google Docs and Google Sheets, allow you to select to be notified at any time when an edit is made. The steps beneath clarify find out how to configure notifications for every of those 4 functions on the internet with Chrome.

How you can Handle Notifications in Google Docs

In Google Docs, you’ve two methods to entry notification settings. Use both Instruments | Notification settings from the usual menu system, or choose the remark icon within the higher proper (left of the Share button) after which the bell icon. Each paths let you choose notification settings for feedback and edits, as proven in Determine A,

Determine A

You can choose to be notified of all edits, comments, and tasks in Google Docs.
You may select to be notified of all edits, feedback, and duties in Google Docs.

Select one among three remark notification choices:

  • All feedback and works, which ensures that you can be notified of every remark or assigned activity within the doc,
  • Feedback and works for you, which can notify you solely when folks particularly point out you or assign you a activity, or
  • none, Which turns off remark notifications, however nonetheless signifies remark exercise whenever you entry the doc.

Select one among two edit notification choices:

  • content material added or eliminated, at any time when a collaborator doc modifications, or
  • none, To show off edit notifications.

Traditionally, when a colleague made a change, you may not essentially bear in mind. Now, if you choose each the All Feedback and Duties possibility and the Added or Eliminated Content material possibility, you can be notified at any time when folks remark, assign duties, and add or take away doc content material. Alternatively, in case you’ve completed engaged on a doc, you possibly can set each choices to none to show off all notifications.

How you can Handle Notifications in Google Sheets

Equally, Google Sheets provides completely different paths for managing notifications: Instruments | Notification Settings | Edit notifications; Tools | Notification Settings | Remark Info; Or through the remark icon (higher proper) after which the bell icon.

Three remark notification choices (Determine Bdecrease proper) sheet accommodates:

  • all feedback, which informs you about each remark,
  • feedback for you, which notifies you solely when folks particularly point out you, or
  • none, To show off notifications.

Determine B

In Google Sheets, you control not only the comment notification options, but also the edit alert frequency.
In Google Sheets, you management not solely the remark notification choices, but additionally the edit alert frequency.

The Edit Notifications possibility helps you to regulate when and the way typically you are notified, as proven in Determine B, higher proper. Since Google Sheets typically receives data from Google Types, you will be notified both when a change is made to a Sheet or when a consumer submits a type. Moreover, you possibly can select whether or not you obtain these notifications instantly or mixed within the day by day digest.

Determine C

Google Slides, shown here, and Google Drawings offer a similar set of comment notification options.
Google Slides, proven right here, and Google Drawings supply the same set of remark notification choices.

How you can Handle Notifications in Google Slides or Google Drawings

Google Slides and Google Drawings every present two methods to entry data: Instruments | By deciding on the notification setting or the remark icon after which the bell icon (as proven beneath Determine D) Remark notification possibility in each these apps (as proven above Determine C) Sheets obtainable in correspond to:

  • All Feedback, which informs you about every remark,
  • Feedback for you, which notify you solely when folks particularly point out you, or
  • None, to show off notifications.

In contrast to Paperwork and Sheets, neither Slides nor Drawings present enhancing data management. Which means a collaborator would wish to remark or point out an individual so as to set off a notification in a slide or drawing.

Determine D

In Google Docs, Sheets, Slides, or Drawings, you can access notification settings by selecting the comment icon (upper right), then the bell, as shown here in Google Drawings.
In Google Docs, Sheets, Slides, or Drawings, you possibly can entry notification settings by deciding on the remark icon (higher proper), then the bell, as proven right here in Google Drawings.

What’s your expertise with notifications?

Discreet configuration of remark and edit notifications could make collaboration lots simpler: you are able to do no matter you wish to do on a doc, then configure notifications, and get notified when different folks remark or edit wait to occur. You needn’t consistently examine for modifications.

How do you utilize remark and edit notifications in Google Docs and Sheets? Have you ever discovered this function helpful? Are remark notifications sufficient whenever you collaborate on Google Slides or Drawings? Point out or message me on Twitter (@avolber) to let me understand how remark or edit notifications give you the results you want and your colleagues in these editors.

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